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Everything Extended Stay Operations Demand.
One Connected Platform.

Solutions & Features
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This is Gearco

Cloud Paper™

Gearco Cloud Paper + Doc Acknowledge + ID Capture delivers a fully digital document capture experience — no paper, no clutter, just seamless organization that saves time and slashes supply costs.


For extended stay properties, it keeps guest agreements, policy acknowledgments, identification, and long-term stay documentation securely organized and cloud-accessible throughout the entire guest lifecycle.

Be prepared when issues arise. Securely retained documents support processes like eviction proceedings and provide chargeback-ready responses for credit card disputes. That’s just smart business in action.

At Gearco, we’re committed to helping properties of all sizes make the move to digital signing. In fact, our digital document solutions helped eliminate over two million paper documents across Gearco properties in the past year alone

Digitize the details. Simplify the stay.

Dynamic Acknowledgement
Rules

Create custom acknowledgment prompts and language rules tailored to each property’s requirements

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Runs on Tablets

Utilize the tablet technology of your preference and cost

Clean Clear

Content

Create multi-guest comprehensive, lengthy detailed contracts when necessary + ID capture

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This is Gearco

Cloud Reservations™

Effortlessly manage and receive reservations with seamless integration.

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Faces of Humanity

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Sands of Time

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Beyond Boundaries

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Gearco Cloud Reservations Built for Extended Stay

Maximize occupancy and revenue with Gearco Cloud Reservations, designed specifically for extended stay operations. Manage flexible length-of-stay requirements, availability, and rates while accepting reservations directly through your website and connected booking channels.

Built-in L.O.S Protection™ gives your property greater control over how inventory is sold. Establish minimum and maximum stay requirements, protect rooms for longer-term guests, and prevent shorter reservations from creating costly gaps that limit future extended stay opportunities.

Gearco’s Rate Matrix™ provides enhanced control over rates, availability, and stay restrictions. Your team can quickly adjust pricing by room type, date, and length of stay to respond to demand while protecting long-term revenue opportunities.

Gearco Cloud Reservations provides a two-way interface with central reservation systems, keeping rates, availability, and inventory synchronized across your website and OTA channels. This helps prevent overbooking, reduces manual updates, and protects your most valuable inventory across every connected booking source.

Longer Stays. Protected Inventory. Stronger Revenue.

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This is Gearco

Cloud IQ™


Coming near you.

Gearco's AI engine that brings instant clarity to decisions that matter.


No_guessing. No_digging. No_hiding.

Operational
Intelligence


Gearco Cloud IQ uncovers costly operational blind spots — void patterns, posting errors, high-risk rooms, and revenue leaks — delivering clear, immediate answers so you stop losing money before problems escalate.

Maintenance
Intelligence


Gearco Cloud IQ turns maintenance chaos into predictable planning, identifying recurring issues, aging infrastructure, and room-level trends so you prevent failures, budget smarter, and protect guest satisfaction.

Guest_& Revenue
Intelligence


Gearco Cloud IQ reveals the true value of every long-stay guest — profitability, risk, compliance, and rate opportunity — empowering smarter renewals, targeted increases, and stronger revenue performance across your property.

Last 30 Days Maintenance_Comparison


__— __Change vs. History

The last 30 days show a moderate increase in routine maintenance tasks, but most issues are less severe and mostly related to minor plumbing and appliance issues (especially units 324, 318, 301).

No critical emergencies like major AC failures or water outages reported recently. This suggests slightly higher volume of typical wear, but improved severity and response time versus periods with more severe mold or AC failures.

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It's simple, secure, and convenient.

This is Gearco Cloud Guest Portal™

Comes with Abi  — an advanced artificial intelligence assistant that streamlines guest interactions by accepting maintenance requests, processing renewals, and extending stays online through GearcoPay.™

Abi   enhances convenience for both staff and guests by automating routine tasks, reducing front desk workload, and ensuring smooth, contactless service experiences.

Keep operations moving. Guests satisfied.  Effortlessly.

Give your guests control.

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Guest Data

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Scheduled Events

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Front-Desk Transactions

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Property Activity

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Stay informed, protect revenue, and maintain control with comprehensive, real-time alerts powered by property-defined rules.

Cloud Intel™ uses Solink to continuously monitor transactions, guest interactions, employee activity, and front-desk operations, notifying the right people within moments of a significant event.


For extended stay properties, where activity spans weeks or months, Cloud Intel™ helps management identify payment concerns, unusual account activity, policy exceptions, operational risks, and missed procedures before they become costly problems. Tailor alerts to your property’s priorities and receive actionable information without having to constantly monitor the system.


With greater visibility across daily operations, your team can respond faster, strengthen accountability, reduce revenue leakage, and protect both the property and the guest experience.

Awareness when it matters most. Control when action is required.
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This is Gearco
Cloud Intel™

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This is Gearco

DNR™

Get proactive protection against unwanted guests.

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Gearco DNR (Do Not Rent) 

Blocks guests who damage property, harm others, or leave unpaid balances. Accounts are locked, future stays and transactions are denied, and unpaid balances trigger a DNR Reinstatement Fee. Guest entries with photo ID and notes are shared across all properties.

Gearco checks the DNR list at check-in and renewal, blocking flagged guests and disabling their WIFI. Staff receive instant alerts through photo ID verification to prevent incidents. Guests must pay the DNR Reinstatement Fee to stay after resolving their balance, helping properties recover lost revenue.

Because one bad guest shouldn’t cost you twice.
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This is Gearco

Cloud Ops™

A smart suite of mobile ready apps for maintenance, housekeeping, and security teams — giving staff real-time access to tasks, schedules, and guest info to keep operations running smoothly.

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Cloud Maintenance App

Maintenance teams can use smart devices to easily manage task orders.

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Cloud Housekeeping App

Housekeeper teams can use a smart device to access and work cleaning schedules.

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Cloud Security-Patrol App

Give your security patrol team valuable insight into guest information.

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This is Gearco

Cloud Wifi Control™

Gearco WiFi Control delivers the best possible internet experience to your guests with auto-managed connectivity that adapts to usage and demand—while actively blocking unauthorized access. With over a million status checks monitored monthly, it ensures fast, secure, and reliable WiFi without the need for constant oversight.

Gearco Cloud Wifi Control 

Gearco Cloud WiFi Control empowers properties to deliver fast, secure, and guest-friendly internet while reducing abuse and increasing revenue. Use Login Controls to grant access by room or folio, or offer open WiFi. Plans and upgrades — like bandwidth boosts or extra devices — can be sold natively through Gearco.


Keep performance steady with Bandwidth and Device Limit Controls, ensuring fair usage while offering premium upgrades for streaming or gaming. Reinforce property policies with On-Time Rent Control, which disables internet for overdue units, and DNR Control, which blocks access for flagged guests.


Protect guests and your network with Blacklist Controls, filtering over 4,000 unsafe or illegal sites. An embedded Intrusion Detection System blocks malware and infected devices, while Outage Monitoring and over 1 million monthly status checks ensure system reliability.


Gearco WiFi Control is more than connectivity — it's smart network automation that boosts service quality, accountability, and profitability.

Maximize guest experience. Minimize network abuse.
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Easy. Safe. Hassle-free.

Instantly protect your bottom line.

Gearco Cloud CC™ Integrated Secure Credit Card Solution
With one simple solution, you can get the top credit card integrated solution with secure PCI processing using Chip, Apple Pay, GooglePay, GearcoPay and tokenization that includes front-desk workflow protection and near zero PCI compliance footprint.

Simple. Secure. Convenient.

Control and protect your finances.

Use Gearco Credit Card Vault for a near zero PCI compliance footprint to process ongoing charges which securely powers “card not present” transactions to securely store credit card information collected during online Cloud Reservations, renewals, or post checkout charges.
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Gearco

Eliminate Night Auditing

Because who wants to wait until 2 AM to find out you’re wrong?

Leaner.  Smarter.  Faster.


Traditional hotel operations still run like it’s 1995—manual audits, next-day surprises, and paying someone to babysit spreadsheets at 2 AM.


Gearco walks in, flips the lights on, and handles everything in real time—no drama, no delays, no graveyard shift heroics required.


With Gearco, the night auditor can finally get a full night’s sleep… or a new career.


Continuously reconciles transactions, balances revenue, and ensures financial accuracy in real time. What used to take hours overnight is now handled instantly and automatically—without human intervention.


What this means for your property:

  • No overnight staffing required — reduce labor costs immediately
  • Real-time financial accuracy — no waiting for night audit postings
  • Automated reconciliation — eliminate manual errors and rework
  • Always-on operations — your system never sleeps, even if your staff does


Gearco doesn’t just improve the night audit—it removes audit with a simple review.


 

Gearco Cloud Reporting is designed to eliminate manual reporting tasks and save your team valuable time. With automated reports that can be delivered on-demand, scheduled, or triggered by system events, you get real-time insights exactly when you need them—without chasing data or building reports from scratch.

Reports are processed instantly, securely shared across your organization, and accessible from anywhere. Whether you're tracking occupancy, revenue, maintenance, or guest activity, Cloud Reporting simplifies your workflow and improves visibility across departments. By cutting hours of administrative effort, you free up staff to focus on higher-value tasks. From operational overviews to detailed audits, Gearco ensures you’re always informed, always ready. Gearco Cloud Reporting turns data into decisions—without the busywork.

 Automate. Share. Act.
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This is Gearco
Cloud Reporting™

This is Gearco Cloud API

Connect your property. Control your data. Expand what is possible.

Integrated Solutions with a Custom Touch

Gearco’s private API suite gives approved technology partners and property operators a secure, flexible way to connect Gearco with the systems that power their business. Built specifically for extended-stay operations, our APIs help eliminate duplicate entry, reduce manual processes, and keep critical information moving accurately between platforms.


Integrate accounting systems using detailed financial and transaction data that supports both cash and accrual accounting workflows. Securely push information into Gearco or pull operational data for reporting, business intelligence, and centralized management systems.


The Gearco API suite also supports connections with internet and WiFi services, video and surveillance platforms, credit card processors, payment technologies, reservation channels, guest-facing applications, and other authorized third-party solutions. Whether you are connecting one property or an entire portfolio, Gearco provides the foundation needed to create a more connected operating environment.


Our private API approach adds an important layer of control. Each integration is reviewed, authorized, and configured to protect property, guest, payment, and operational data.


With Gearco, integration is not an afterthought. It is part of the platform’s design, giving your business the freedom to connect proven technologies, automate routine work, and build around the way your properties operate.

One platform. More connections. Less manual work.
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Trusted by extended-stay properties across the United States.

Testimonials

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Amish P

" Representatives and the team have been gracious, helpful, and we really appreciate them going out of their way to help us and implement our new properties we acquire as quick as possible. "

5 out of 5

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Akber M

" There are a lot of companies that have good software with horrible service when you need them and companies with great service but lack complete suite of features. Gearco has the best of both worlds, software which provides all the features we need at our property with exceptional service and support when you need them. "

5 out of 5

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Winston E

" Gearco is the Best Business Partner you can have! Touring and working with other properties, I have come to realize just how valuable a partner Gearco has been. "
5 out of 5

Get started today.
Get more for your money with Gearco.

Gearco combines purpose-built property management, revenue protection, guest services, operational intelligence, payments, security, and property-controlled workflows in one True Extended Stay platform.

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