True Extended Stay
Property Management Systems
True Extended Stay®
Done Right.
One Purpose.
Stable Revenue.
Lower Costs.
Happier Guests.
The Cloud Property Management System company trusted by thousands of users since 1996.
For 30 years, we have worked directly with extended-stay owners, operators, managers and front-desk teams to build practical technology around real property operations. That experience is reflected in every renewal, rate control, tax calculation, payment workflow and revenue-protection feature within the Gearco platform.
We are not adapting a traditional hotel PMS to accommodate longer stays. True Extended Stay is what Gearco was built to do.
It's easy to navigate. Any new employees trained catches on within a day.
4.6 out of 5
Founders of True Extended Stay® Technology | Stats
Gearco's Award-winning Cloud True Extended Stay Property Management System
2026 — 2020
Gearco is built for true extended stay operations, combining smart technology, cash or accrual accounting, automation, and operational insight to simplify complex workflows, protect revenue, and elevate the guest experience across every department.
Built for
Forever Stays.
Want a Property Management System that accommodates guest stays from
7
to forever
nights?
True Extended Stay® provides infinite folio lengths while automating key processes such as tax limits with rebate credits, city ordinance length-of-stay caps, renewal rules without folio size restrictions, rate roll-ups, automatic late fees, damage and deposit retention controls, and more...
Plus, get seamlessly managed extended stay and reservation inventory for short- or long-term guests while beyond 90+ nights.
At Gearco, we understand the unique demands of true extended stays
— the real challenges facing long-term stays, guest management hurdles, needing controls with flexibility, and the operational monitoring that is often missed by other systems.
Nuance Matters. Details Win.
These are just highlights
— the real advantage is in the details where performance is built.
Seeing is believing, so schedule a demo and experience Gearco in action.
True Extended Stay
Rate
Matrix™
Managing real complex long-term stay with Rate Matrix™ could not be easier. Adjust rates in real-time based on the
purchased length of stay, occupancy, auto-tiering, renewal rules without folio size restrictions, rate roll-ups, automatic late fees, and damage and deposit retention controls.
Do Not Rent
Revenue Recovery™
Properties often lose revenue due to problematic guests. Based on your business rules, our
DNR Revenue Recovery technology will enforce and manage collections on any outstanding balances during the guest's next transaction or stay.
EquityStay Rewards™
Driving long-term stays with EquityStay Rewards™
is simple and effective. Automatically fund guest Equity Accounts with a percentage of collected revenue (excluding taxes), driving on-time payments, extended stays, and reduced DNR risk. Rewards can be applied to renewals or saved to cover future stays,
strengthening both retention and revenue.
Rate Lock™
Add guaranteed bonus revenue earnings on every stay by adding direct revenue to your bottom line from long-term stays.*
We have achieved up to a
33%
increase in revenue per room night after the 37th* day of stay
— averaging $100K+ bonus per year.**
L.O.S Protection™
Safeguard your true extended stay room inventory when taking reservations from
unknown departures by using our historical
length-of-stay protection
algorithms to maintain better control over your room availability and minimize revenue loss.
Chargeback Ready™
Fighting chargebacks
isn’t about luck
— it’s about proof. Chargeback Ready gives you exactly that.
Built on Gearco’s
Credit Card Vault + Document Acknowledge,
this system locks down authorizations, captures agreements, and handles compliance from the start
— so when a renewal dispute hits,
you’re already holding the winning hand.
Designed for
Better Returns.
Fewer guest transactions mean less strain on housekeeping and front-desk teams, allowing leaner, more efficient staffing. The result
— stronger margins and lower labor costs
— is a clear win for
True
Extended
Stay owners and operators alike.
Get the Biggest Revenue Boost in the Industry
Rate Lock™ Powered by Length of Stay
Maximize revenue by obtaining and locking rates beyond the tax exemption period. When tax exemptions occur, you'll gain bonus revenue on every renewal ( stay over ) and thereafter — forever.
Earn up to 33%+
Get bonus revenue on every stay with absolutely no effort
— averaging $100K+** bonus per year.
Audit Compliance
Remain absolutely compliant with local and state tax regulations.
+
Gearco’s Rate Lock drives extended-stay profitability by converting tax-exempt periods into earned revenue, delivering up to a 33% lift in RevPAR and ADR without increasing occupancy. Through automated rate recalibration and seamless integration with long-stay pricing logic, it stabilizes top-line performance and protects net operating income across the entire guest lifecycle.
Redefine your Extended_Stay
with Gearco.
With Gearco, properties experience smoother workflows, stronger cash flow, and happier guests — all while reducing the daily operational grind.
Operational Impact That Matters
| Metric | PMS - Hotels | Gearco - True Extended Stays |
|---|---|---|
| Turnover Frequency | Daily to Weekly | Daily to Forever |
| Housekeeping + Maintenance Labor | High | Reduced by 40–60% |
| Occupancy Volatility | Seasonal | Stable Year-Round + Auto-Rate Yield |
| Revenue Yield | Revenue Manager | Rate Lock™ + LOS Protection™ + Rate Matrix™ |
| Compliance Risk | Manual | Automated & Auditable |
| Accounting Basis | Accrual | Accrual or Cash (88% for True Extended Stays) |
| Guest Retention | Transactional | Relationship-Driven, High Renewal Rate + Home |
| Payment Collection | Per Stay | Continuous + Auto Renewal + Cloud Guest Portal™ |
| Guest Lifecycle Visibility | Stay-Level Only (Check-In to Check-Out) | Full Lifecycle (Pre-Stay → In-Stay → Renewal → Long-Term Forever) |
| Audit Readiness | Manual Reconciliation | Instant Access, Fully Traceable |
| Document Handling | Paper Files | Digital Cloud Paper™ |
| Guest Rewards | Chain Rewards | Automated EquityStay Rewards™ |
| Revenue Leakage Risk | High (Gaps in Pricing, LOS, and Manual Errors) | Minimized (System-Enforced Controls & Workflows + Automation) |
| Operational Intelligence (coming soon) | Standard Reporting | Gearco Cloud IQ™ |
Operational Excellence. Revenue Reinvented. Effortless Efficiency.
Ultimate
Starting At
Covered Cost*
by Rate Lock™
True Extended Stay CPMS
Cloud Guest Portal
Cloud Ops Apps
DNR Tracking System
Top Rated Support
Bonus Revenue up to 33%**
Premium
Starting At
$1.95 / Rm / Mo
New
True Extended Stay CPMS
Cloud Guest Portal
Cloud Ops Apps
DNR Tracking System
New Paragraph
Top Rated Support
Gearco's flexible pricing plans.
Choose the best plan that suits your business needs and budget...
Gearco delivers powerful solutions that drive efficiency, enhance guest experience, and boost bottom-line performance for extended stay operators.
Built for Operational Trust...
Gearco combines secure cloud infrastructure, PCI-compliant payment handling, SOC 2 Type II controls, continuous monitoring, and publicly available system-status reporting to help protect your property, your guests, and your business.
* Where available.
** Based on tax structure.
Christal Harman
" We have very unique business needs for the system and they have gone over and above to accommodate our requests for changes and help us resolve issues to ensure we are operating as efficiently as possible. From start to finish they make the entire launch and implementation process as smooth as possible. "
5 out of 5
Joni Stringfield
" It is easy to navigate, Any new employees trained catch on within a day, Everything needed to run a hotel is provided in this system. There is always someone a phone call away if there are any questions. "
5 out of 5
Penni G
" Excellence — Gearco is extremely intuitive. We successfully train employees within three days on this software. This saves time and money! The Gearco Support Team is excellent and remains available to provide additional direction if you should require it. If you haven't tried Gearco - you're missing out! "
5 out of 5
Unlimited Length of Stay
Online Services
Cash or Accrual Basis
Enhance Ops Experience
