True Extended Stay
Property Management Systems
True Extended Stay®
Done Right.
Stable Revenue.
Lower Costs.
Happier Guests.
The Cloud Property Management System company trusted by thousands of users since 1996
It's easy to navigate. Any new employees trained catches on within a day.
4.6 out of 5
Founders of True Extended Stay® Technology | Stats
Gearco's Award-winning Cloud True Extended Stay Property Management System
2025 — 2020
Gearco is built for true extended stay operations, combining smart technology, cash or accrual accounting, automation, and operational insight to simplify complex workflows, protect revenue, and elevate the guest experience across every department.
For True Extended Stay Operators
Want a Property Management System that accommodates guest stays from
7
to forever
nights?
True Extended Stay® provides infinite folio lengths while automating key processes such as tax limits with rebate credits, city ordinance length-of-stay caps, renewal rules without folio size restrictions, rate roll-ups, automatic late fees, damage and deposit retention controls, and more...
Plus, get seamlessly managed extended stay and reservation inventory for short or long-term guests while beyond 90+ nights.
At Gearco, we understand the unique demands of true extended stays
— the real challenges facing long-term stays, guest management hurdles, needing controlls with flexiblility, and the operational monitoring that is often missed by other systems.
True Extended Stay
Rate
Matrix™
Managing real complex long-term stay with Rate Matrix™ could not be easier. Adjust rates in real-time based on the
purchased length of stay, occupancy, auto-tiering, renewal rules without folio size restrictions, rate roll-ups, automatic late fees, and damage and deposit retention controls.
Do Not Rent
Revenue Recovery™
Properties often lose revenue due to problematic guests. Based on your business rules, our
DNR Revenue Recovery technology will enforce and manage collections on any outstanding balances during the guest's next transaction or stay.
Rate Lock™
Add guaranteed bonus revenue earnings on every stay by adding direct revenue to your bottom line from long-term stays.*
We have achieved up to a
33%
increase in revenue per room night after the 37th* day of stay — averaging $100K+ bonus per year.**
L.O.S Protection™
Safeguard your true extended stay room inventory when taking reservations from
unknown departures by using our historical
length-of-stay protection
algorithms to maintain better control over your room availability and minimize revenue loss.
Fewer guest transactions mean less strain on housekeeping and front-desk teams, allowing leaner, more efficient staffing. The result — stronger margins and lower labor costs — is a clear win for True Extended Stay owners and operators alike.
Get the Biggest Revenue Boost in the Industry
Rate Lock™ Powered by Length of Stay
Maximize revenue by obtaining and locking rates beyond the tax exemption period. When tax exemptions occur, you'll gain bonus revenue on every renewal ( stay over ) and thereafter — forever.
Earn up to 33%+
Get bonus revenue on every stay with absolutely no effort — averaging $100K+** bonus per year.
Audit Compliance
Remain absolutely compliant with local and state tax regulations.
+
Gearco’s Rate Lock drives extended-stay profitability by converting tax-exempt periods into earned revenue, delivering up to a 33% lift in RevPAR and ADR without increasing occupancy. Through automated rate recalibration and seamless integration with long-stay pricing logic, it stabilizes top-line performance and protects net operating income across the entire guest lifecycle.
Redefine your Extended Stay with Gearco.
With Gearco, properties experience smoother workflows, stronger cash flow, and happier guests — all while reducing the daily operational grind.
Operational Impact That Matters
| Metric | PMS - Hotels | Gearco - True Extended Stays |
|---|---|---|
| Turnover Frequency | Daily to Weekly | Daily to Forever |
| Housekeeping + Maintence Labor | High | Reduced by 40–60% |
| Occupancy Volatility | Seasonal | Stable Year-Round + Auto-Rate Yield |
| Revenue Yield | Revenue Manager | Rate Lock™ + LOS Protection™ + Rate Matrax™ |
| Compliance Risk | Manual | Automated & Auditable |
| Accounting Basis | Accrual | Accrual or Cash |
| Guest Retention | Transactional | Relationship-Driven, High Renewal Rate + Home |
| Payment Collection | Per Stay | Continuous + Auto Renewal + My Guest Portal |
| Audit Readiness | Manual Reconciliation | Instant Access, Fully Traceable |
| Document Handling | Paper Files | Digital Cloud Paper™ |
Operational Excellence. Revenue Reinvented. Effortless Efficiency.
Ultimate
Starting At
Covered Cost*
by Rate Lock™
True Extended Stay CPMS
Cloud Guest Portal
Cloud Ops Apps
DNR Tracking System
Top Rated Support
Guaranteed Implementation
Bonus Revenue up to 33%**
Premium
Starting At
$1.95 / Rm / Mo
New
True Extended Stay CPMS
Cloud Guest Portal
Cloud Ops Apps
DNR Tracking System
Guaranteed Implementation
New Paragraph
Top Rated Support
Gearco's flexible pricing plans.
Choose the best plan that suits your business needs and budget...
Gearco delivers powerful solutions that drive efficiency, enhance guest experience, and boost bottom-line performance for extended stay operators.
* Where available.
** Based on tax structure.
Christal Harman
" We have very unique business needs for the system and they have gone over and above to accommodate our requests for changes and help us resolve issues to ensure we are operating as efficiently as possible. From start to finish they make the entire launch and implementation process as smooth as possible. "
5 out of 5
Joni Stringfield
" It is easy to navigate, Any new employees trained catch on within a day, Everything needed to run a hotel is provided in this system. There is always someone a phone call away if there are any questions. "
5 out of 5
Penni G
" Excellence — Gearco is extremely intuitive. We successfully train employees within three days on this software. This saves time and money! The Gearco Support Team is excellent and remains available to provide additional direction if you should require it. If you haven't tried Gearco - you're missing out! "
5 out of 5
Unlimited Length of Stay
Online Services
Cash or Accrual Basis
Enhance Ops Experience
